Business relocation checklist

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Sometimes a relocation can uncover a number of new business opportunities. Whether you are anticipating a business growth, looking to save money or get closer to your key customers, checking off the following micro-tasks will get you closer to your ultimate goal.

Laptop and notebook on office table
Protect and secure fragile pieces of IT equipment when relocating your office

Business relocation checklist

To begin with, inform your employees about the move. If there are some deadlines or special conditions, let them know about everything that could affect them. Also, notify all third-party services, vendors, partners, and clients.

  • Plan your move ahead and keep your employees up to date in terms of its progress. Distribute the list of duties to each employee so that everyone can contribute to the success of the move. Don’t wait until the moving day to do what should’ve been done much earlier. Moving sensitive equipment is a time-consuming and exhausting process, so make sure you know what it takes to move it safely and efficiently.
  • Find qualified IT equipment movers and make sure your items reach the new location in one piece. Research several moving companies and get quotes from them. In order to get a more accurate moving estimate, let your prospective nationalmovers take a look at the equipment personally.
  • Unusually low quotes should be regarded as a red flag both for commercial and residential moves. You are moving delicate equipment so you will need to reduce downtime and protect the whole system. If paying some extra cash means safeguarding your business operations and the workflow, then make sure to budget for your peace of mind.

Guidelines to a smooth business move

A reputable moving company will disconnect the electronics, pack them properly, load, move and unload them and even reassemble the equipment. If you don’t know where to begin when researching professional IT equipment movers, those with positive reviews could be a good start. Run a thorough background check by investigating their online reputation.

Reading moving reviews can be helpful, but partnering up with a reliable moving company through a recommendation is a preferable option for many business owners.

  • Copy all important files and information in case some devices get damaged during the transport. In the event of data migration, make sure you will be able to resume a business continuity as soon as possible. Any data loss may slow you down on your way to reducing downtime.
  • If you are purchasing some new equipment, make sure it reaches the new location on time, so that you can enable the server room and have it up and running immediately after the move. Assess current IT equipment before you decide to update your office inventory. Also, plan for safe disposal of retired assets that you no longer need. Eliminate the risk of costly data breaches when removing outdated electronics.
  • If your new place requires repair works or deep cleaning, make sure it is done before the equipment is delivered. The places you are leaving and moving to should be spotless before moving sensitive equipment.
  • Use a lot of bubble wrap to pack your personal electronic devices. Ideally, you’ll be using the original packaging for moving sensitive equipment and personal gadgets. Never use newsprint to wrap screens and monitors as it will leave marks.

Business relocation plan – bonus tips

  • Save manuals or take photos of all installations and cabling before you completely disassemble them. You will need them when you start installing the equipment at your new office. Also, make sure to label each item so that your commercial movers know where to put them back together. If you provide clear instructions, the equipment can be easily identified and set up.
  • Always have a backup plan. If some of the items don’t work properly upon moving in, get proper technical assistance to fix it or have spare items on hand before you replace them with the new ones.
  • Purchase proper moving insurance to ensure appropriate coverage in case some of the items get damaged during the transport. Although managed by a trustworthy moving company, things may easily get out of control for one reason or another. Accidents do happen and with this in mind try to protect your valuable pieces when moving sensitive equipment.
  • When performing an interstate move, your moving specialist should be able to accommodate your equipment in a storage facility for a while if necessary. In case of some unpredictable events or delays, your IT equipment should be safely stored in a monitored facility.
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